Grants & Contracts Coordinator

Before you apply

Job source

Himalayas

Applying on

himalayas.app

Workplace

Fully remote

US state

Nationwide remote

Category

Accounting

Link last checked

Not checked yet

Posted

2 weeks ago

Closes

10/30/2026

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About the role

Position Summary Panorama is a platform for social change, partnering with visionary leaders to design and build solutions to some of the world's toughest problems. Our dynamic, growing organization seeks a Grants and Contracts Coordinator to support the day-to-day needs and activities of Panorama’s Grants and Contracts (GC) workflows. GC manages Panorama’s incoming and outgoing agreement workflows, including funding agreements, organizational grantmaking and contracting administration, and agreement compliance. This position is part of the Finance & Operations team, which comprises 22 team members across five specialized functions: Grants & Contracts; Business Strategy & Operations; Accounting; Financial Planning & Analysis; and People & Culture. Reporting to the Associate Director, Grants & Contracts, the successful candidate will demonstrate a foundational working knowledge of grants and contracts administration, with an ability to manage assigned tasks and projects with guidance, strong attention to detail, a commitment to operational excellence, and an eagerness to build trusting relationships with internal and external partners. This position is remote-eligible and open to applicants nationwide; however, we will give preference to candidates based in Seattle or New York who can work in a hybrid capacity. Essential Duties & Responsibilities The Grants and Contracts Coordinator will support the day-to-day administration of Panorama’s grants and contracts activities, performing the following essential duties and responsibilities: Grants and Contracts Administration: Support organizational due diligence for grantmaking activities within the assigned portfolio, including review of organizational documentation and compliance-related materials. Draft basic outgoing grant and contract documentation, including mini-contracts, simple grant letters and agreements, simple standard consultant agreements, amendments, and renewals, and coordinate timely routing and execution. Conduct initial review of simple event-related vendor agreements; highlight issues for escalation and coordinate with internal stakeholders to support timely processing. Ensure incoming contract requests are complete and include required attachments, coordinating with internal stakeholders as needed. Support compliance review of simple funding proposals and grant reports; highlight issues for escalation as needed. Review and process incoming grant agreements in coordination with program teams, sponsored project leads, and external partners; conduct initial review and highlight potential issues for escalation to the Associate Director, Grants & Contracts. Maintain records for restricted grants, including documenting funder requirements, compliance monitoring, and financial reporting. Support post-award contract administration by reviewing invoices, worklogs, and deliverables for alignment with approved scopes of work and contract terms. GCC Operations: Support internal review and approval workflows for agreements, grantmaking activities, incoming revenue, and related transactions within the assigned portfolio. Maintain accurate, organized records of grants and contracts, including agreements, scopes of work, request forms, and supporting documentation, within organizational systems and shared files. Respond to basic inquiries from internal teams, funders, grantee partners, vendors, consultants, and sponsored project leads regarding grants and contracts processes, as needed; refer complex or non-standard questions to the Associate Director, Grants & Contracts. Provide operational support and coverage for GC team activities and perform other related duties as assigned. Organizational Engagement and Participation Exemplify qualities of Panorama’s Values, Culture and Mission as an impact player who: Embraces everyday challenges and ambiguity as opportunities to lean in and take action, Demonstrates curiosity and commitment to asking questions, learning, and adapting, C

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