Security Access Coordinator

Before you apply

Job source

Workday

Applying on

jll.wd1.myworkdayjobs.com

Workplace

Onsite

US state

NC

Category

Virtual Assistant

Link last checked

4 hours ago

Posted

1 week ago

Closes

No stated closing date

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About the role

JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. PURPOSE: To provide access control administration and administrative support. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: AccessKeeper System Duties : Coordinate with vendor managers, facility managers, project managers, and customer to collect all necessary information needed for onboarding of vendors, and third-party tenants. Submit Vendor Badge Request Forms to customers for review and approval. Onboard approved vendors in AccessKeeper and request badge printing. Coordinate with CPG to ensure tenant profiles and badges are created and activated. Determine typical zone needs for each vendor company and tenant to streamline and standardize access. Work with vendors, Facility Management, Engineering, CF, project managers, and LOB managers to determine appropriate access for individuals who may require non-standard areas. Submit zone access requests in AccessKeeper daily for vendors & third-party tenants. Proactively reach out to zone owners to ensure access needs are understood. Follow up with zone owners as needed to ensure access is granted in a timely manner. Review zone access requests received daily and determine if access needs as needed to determine nonstandard access needs. Work with vendors and tenants to ensure badges are received without delay by scheduling badge pickup. Troubleshoot and resolve vendor and tenant badge and zone access issues. If needed, escalate issues to customer PIAM team for assistance. Follow up on issues until resolution. As needed, work with Security and FMs to provide temporary or guest badges in cases where an urgent work around is required. Provide AccessKeeper guidance and coaching to contractors and employees as needed. Proactively monitor, communicate with, and assist new hires to ensure Engineering, CF, and FM team members are granted elevated access as appropriate. Attend monthly PIAM meetings to further AccessKeeper knowledge and stay informed of upcoming WF policy and program changes. Complete quarterly audits of all zones requested by customer, researching and confirming that everyone still requires access. Coordinate with CPG to offboard vendors and tenants who no longer require badge access. Proactively track and monitor vendor background check expiration dates monthly. Reach out to vendors to ensure valid background check information is on file at all times. Complete monthly audits of all vendor expirations requested by customer. Run weekly zone report to determine current reader categorizations. Research and prepare web tool tickets for the zone owner as needed to rectify reader categorizations. Review Securitas work orders thrice weekly to monitor progress of card reader issues. Communicate all ongoing janitorial card access tasks and issues with janitorial management weekly. Complete monthly audit of active janitorial access due to turnover. Meet quarterly with construction vendors to determine upcoming project access needs. Modify access levels and privileges of users in response to instructions from Facility Management, vendor managers, and zone owners. Develop and maintain strong working relationship with customer PIAM team. Meet monthly with janitorial management to maintain collaborative relationship. Verify access control coordinator (includes third party tenants) information on a monthly basis. Complete a daily log all card access tasks performed in order to facilitate audits or investigations. Run w

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