Senior Executive Assistant

Before you apply

Job source

Himalayas

Applying on

himalayas.app

Workplace

Fully remote

US state

Nationwide remote

Category

Administrative

Link last checked

Not checked yet

Posted

2 weeks ago

Closes

11/3/2026

1. 1. Tailor your resume to this posting — it takes about a minute and noticeably improves your match score.
2. 2. Click One-Click Apply. We open the posting directly on himalayas.app in a new tab — Remote Me never charges for or intermediates an application.
3. 3. Create or sign in to the employer's applicant account, upload your resume, and submit their form.
4. 4. Come back and hit Save so this role stays in your dashboard — we'll notify you if the posting closes or the link breaks.

About the role

Senior Executive Assistant (CEO & C-Suite Support) – Remote Position Type: Full-Time, Remote Working Hours: U.S. Business Hours About the Role At Pavago , one of our clients is hiring a highly experienced Senior Executive Assistant to serve as a strategic partner to the CEO and executive leadership team. This is a high-impact role responsible for ensuring executives remain organized, focused, and able to operate at their highest level. This goes far beyond traditional administrative support. You’ll manage executive calendars, communications, travel, strategic projects, and cross-functional coordination while serving as a trusted extension of leadership. Success in this role requires exceptional organization, sound judgment, discretion, and the ability to anticipate needs before they arise. If you thrive in fast-paced environments, enjoy supporting senior executives, and take ownership of complex priorities, this role is a strong fit. What You’ll Own Executive Calendar & Time Management Manage complex executive calendars across multiple time zones. Coordinate internal and external meetings. Prioritize schedules while protecting executive focus time. Resolve scheduling conflicts proactively. Prepare meeting agendas, executive briefings, and supporting materials. Ensure leadership remains focused on high-impact priorities. Executive Communications Manage and prioritize executive email communications. Screen calls and correspondence on behalf of leadership. Draft, edit, and proofread: Emails Reports Presentations Executive communications Serve as a trusted point of contact for internal and external stakeholders. Maintain professional, diplomatic, and confidential communication at all times. Travel & Logistics Management Coordinate domestic and international travel arrangements. Book flights, accommodations, transportation, and itineraries. Prepare detailed travel schedules and briefing materials. Handle last-minute itinerary changes efficiently. Track and reconcile travel expenses. Project & Operations Support Support strategic initiatives and executive projects. Track deadlines, deliverables, and action items. Coordinate cross-functional teams and stakeholders. Conduct research and prepare executive summaries. Assist leadership with operational and administrative priorities. Meeting & Event Coordination Organize: Executive meetings Leadership meetings Board meetings Off-sites Company events Prepare presentations and meeting materials. Take meeting notes and distribute action items. Coordinate virtual and in-person meeting logistics. Administrative Management Maintain confidential records, contracts, and documentation. Process expense reports, invoices, and budget tracking. Improve administrative systems and workflows. Maintain organized executive files and documentation. Support day-to-day executive office operations. What Success Looks Like Executive calendars run smoothly with minimal oversight. Leadership remains organized, informed, and focused. Meetings, projects, and follow-ups stay on schedule. Travel and logistics are managed seamlessly. Confidential information is handled with professionalism. Administrative processes continue improving as the business grows. What Makes You a Strong Fit You anticipate executive needs before they arise. You thrive in high-trust environments. You remain calm under pressure and manage competing priorities effectively. You communicate professionally with executives and stakeholders. You solve problems independently and proactively. You maintain exceptional attention to detail while moving quickly. Required Experience & Skills Experience 5+ years of experience as an: Executive Assistant Senior Administrative Assistant Chief of Staff Executive Operations professional Proven experience supporting: CEOs Founders Presidents C-Suite executives Experience managing: Complex executive calendars Executive communications High-priority projects Strong organizational and project management skills. Excell

Pavago is hiring remote talent through Remote Me. All listings are vetted for legitimacy.