Virtual Assistant - AI

Before you apply

Job source

Himalayas

Applying on

jobs.lever.co

Workplace

Fully remote

US state

Nationwide remote

Category

Project Management

Link last checked

Not checked yet

Posted

2 days ago

Closes

11/15/2026

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About the role

About the Company We help B2B companies with developer tools, working in the cloud infrastructure space. As the company grows, we're looking to bring on a Virtual Assistant to take ownership of day-to-day administrative and operational support so the founder can focus on the business. Role Overview We are looking for a proactive, detail-oriented Virtual Assistant to support our founder primarily with inbox management, calendar management, and event planning, along with light research on existing and prospective customers. This is a full-time role, working Eastern Time hours, with clear room to grow into a broader set of responsibilities as trust is built and the working relationship develops. Key Responsibilities Email Management Monitor and triage the inbox daily, flagging urgent or high-priority items Draft, proofread, and send responses on the founder's behalf where appropriate Organize inbox folders/labels and archive or unsubscribe from unnecessary clutter Follow up on outstanding emails to keep threads moving Calendar Management Schedule, confirm, and reschedule meetings across time zones Proactively resolve scheduling conflicts and keep the calendar up to date Prepare the founder with agendas or relevant context ahead of meetings Coordinate with external parties to arrange calls and meetings Event Planning & Research Research relevant industry events, conferences, and meetups worth attending or sponsoring Handle logistics: registrations, travel coordination, and scheduling around events Put together event briefs/summaries with recommendations Customer & Market Research Gather background research on existing customers ahead of check-ins or renewals Research potential new customers and compile findings into organized briefs Note: this is a research and preparation function only — no cold calling or outbound outreach is required Project & Issue Tracking Support light project and issue tracking in Linear Help keep tickets, tasks, and statuses organized and up to date General Administrative Support Take on ad hoc administrative tasks as they come up Help build and document simple processes (SOPs) for recurring tasks Take on additional responsibilities over time as the role grows Requirements Prior experience with a project management or issue-tracking tool (e.g., Linear, Asana, Jira, Trello); Linear experience is a plus but not required Prior experience managing email and calendars for an executive or founder Strong written and verbal English communication skills Highly organized, with strong attention to detail and follow-through Comfortable working independently and learning new tools/processes with minimal hand-holding • Able to work Eastern Time (ET) hours Nice to Have Experience supporting a startup or tech company Familiarity with B2B sales or customer success workflows Experience with light research or reporting for outbound/marketing purposes Why Join Assist World ? 100% REMOTE $50 birthday bonus $200 testimonial bonus $500 entry monthly raffle NO TRACKER. NO PROBLEM Originally posted on Himalayas

Assist World is hiring remote talent through Remote Me. All listings are vetted for legitimacy.