Conference Event Planner II (100% Remote)

Before you apply

Job source

Himalayas

Applying on

himalayas.app

Workplace

Fully remote

US state

Nationwide remote

Category

Virtual Assistant

Link last checked

Not checked yet

Posted

1 week ago

Closes

11/9/2026

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About the role

Our client, a worldleader in biotechnology and life sciences, is looking for a "ConferenceEvent Planner II (100% Remote)". Job Duration: LongTerm Contract (Possibility Of Extension) Pay Rate : $48/hr on W2 Company Benefits: Medical, Dental,Vision, Paid Sick leave, 401K Support the planningand execution of U.S.-based congresses, conferences, and related meetings bymanaging event logistics, vendor coordination, registration, budgets, andoperational activities. Partner with internal stakeholders and external vendorsto ensure successful event delivery while driving process improvements andplanning consistency across the team. Key Responsibilities: Lead planning and execution of Tier 2/3 and regional congresses, ensuring timelines, deliverables, and event objectives are met. Coordinate registration, attendee communications, budget tracking, purchase orders, and event logistics. Manage congress allocation processes and maintain accurate event data and records. Collaborate with vendors and cross-functional teams to support seamless event execution. Monitor budgets, invoices, deadlines, and operational activities; proactively resolve issues. Maintain event assets, planning tools, playbooks, and best-practice documentation. Support implementation of new technologies and process improvements, including AI-enabled solutions. Serve as a key point of contact for congress planning operations and stakeholder support. Prepare post-event reports, metrics, and analysis to evaluate event success. Qualifications: Bachelor’s degree required. 3+ years of experience in congress planning, conference management, event planning, or meeting coordination. Strong project management, organizational, and communication skills. Experience managing vendors, budgets, registrations, and event logistics. Ability to work effectively in a fast-paced, cross-functional environment. Experience in biotech, pharmaceutical, healthcare, or medical meeting environments preferred. PreferredQualifications: Certified Meeting Professional (CMP), Certified Tradeshow Marketer (CTSM), or equivalent certification. Experience supporting scientific congresses, medical conferences, or pharmaceutical events. If interested, pleasesend us your updated resume at / Originally posted on Himalayas

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